Meetings, Meetings, Meetings March 6, 2007Posted by sharynheili in Uncategorized.
Mary Pargenders March “Working Knowledge” column shares some good tips for planning and facilitating meetings. I know that if I can’t say “good meeting” at the end of a meeting and go away feeling that I really got something out of it, the meeting probably was a waste of my time and our library’s tight budget.
Pargender’s tips for conducting and participating in good meetings:
- Make sure the meeting has a purpose beyond just sharing information.
- Create an agenda, share it with participants, and make minutes widely available.
- Ensure that discussions encompass a wide range of views.
- Rotate meeting facilitators so everyone develops their skills.
- Consider the best meeting place–in person or virtual; time and uninterruptable meeting location are important.
- Give participants a copy of the agenda so that they can come prepared to discusss and take action.
- For action to happen, provide deadlines for action and link people with projects/ideas before ending the meeting.
- Record key decisons, discussion, and reponsible parties.
- Look at the value of meetings to the organization. How much do they cost in staff time? Are they worth it?
See Mary Pargender’s column here.